Registering at the Congress

Registration Fees

The following table displays the fees for registering as an Attendee and/or Accompanying Person at the XV EAAE Congress, Social and Tourist activities. Dues are differentiated according to when payments occur. Do not miss your opportunity to register as an “Early Bird”

Early Bird
(by June 30th, 2017)

Regular
(by August 4th, 2017)

Congress Participant 400€ 480€
Congress Participant from Non-OECD Countries 330€ 380€
Accompanying Person (Adult) 240€ 260€
Accompanying Person (Child/Children) Free of Charge Free of Charge
Stakeholder Speaker on an Organised Panel 100€
(one-day rate only)
100€
(one-day rate only)
The registration fees for the Congress Participant include
  • Access to the Congress scientific activities (from Tuesday afternoon until Friday evening)
  • The Congress bag with all the Congress materials
  • Coffee breaks and buffet lunches at the Congress Venue. Packed lunch on the Study Tours (on Thursday)
  • Participation in a Study Tour of choice (on Thursday afternoon)
  • Access to the welcome reception on Tuesday evening
  • Access to the Verdi music concert, and the following aperitif, on Wednesday evening
  • The gala dinner at the “Labirinto della Masone” on Friday evening
  • Shuttle bus transfers to the Congress and Social events from the hotel (and back)
The registration fees for the Accompanying Person include
  • Access to the Cooking Show at Academia Barilla on August 30th (if a minimum of 35 participants is reached)
  • Parma sightseeing: Discovering Parma and its beauty on September 1st
  • Coffee breaks and buffet lunches at the Congress Venue. Packed lunch on the Study Tours (on Thursday)
  • Participation in a Study Tour of choice (on Thursday afternoon)
  • Access to the welcome reception on Tuesday evening
  • Access to the Verdi music concert, and the following aperitif, on Wednesday evening
  • The gala dinner at the “Labirinto della Masone” on Friday evening
  • Shuttle bus transfers to the Congress and Social events from the hotel (and back)
The registration fees for Stakeholder Speaker on an Organised Panel include (one-day rate)
  • Access to the Congress scientific activities (on the day of attendance)
  • The Congress bag with all the Congress materials
  • Coffee breaks and buffet lunches at the Congress Venue (on the day of attendance). Packed lunch on the Study Tours (on Thursday, if relevant)
  • Participation in a Study Tour of choice (on Thursday afternoon, if relevant)
  • Access to the welcome reception on Tuesday evening (if relevant)
  • Access to the Verdi music concert, and the following aperitif, on Wednesday evening (if relevant)
  • The gala dinner at the “Labirinto della Masone” on Friday evening (if relevant)
  • Shuttle bus transfers to the Congress and Social events from the hotel (and back)

Registration Procedure

Registration is managed via the ConfTool Pro account which you either have already created when you submitted your contribution or which you can setup at https://www.conftool.com/eaae2017/ Please note that the Registration module is fully operational now!! Please log in to your ConfTool account and select “Register as Participant” at the top of the home page. Follow the steps to select all the Pre-Congress (i.e., Symposia), Congress and Social Activities you are interested in attending during the Congress and to let us know of any dietary needs you might have. Do not forget to pay us, too! Thanks 😉

Please note that being a regular EAAE Member at the time of registering at the XV EAAE Congress is mandatory and will be verified via an automatic procedure. To learn more about the benefits of the EAAE Membership and how to join the association, visit http://www3.lei.wur.nl/eaae_4/Membership.aspx Irrespective of whether you are a Regular, New or just Renewed Member, you will have to retrieve your Member ID Number from your Membership Card, which can always be accessed at http://www3.lei.wur.nl/eaaem/, and input it in the ConfTool registration module. Please note that the XV EAAE Congress LOC cannot be of any help should you face any problem either in renewing your Membership or in becoming a Member. Any such request of help should be addressed to the EAAE Secretariat at eaae@wur.nl

Stakeholder representatives speaking on Panels will be exempt from becoming EAAE Members if and only if they attend the Congress only on the day of their Panel. They will be granted the favourable one-day only rate of 100€ to facilitate their participation in the Congress. Should Stakeholder representatives be interested in attending the Congress for more than the day they will be speaking, they will be required to pay the fee for the relevant Congress Participant and become EAAE Members. Please note that this differential treatment applies only to Stakeholder representatives speaking on Panels. No other special treatment is foreseen, at the moment

24 Comments

  • Justus Wesseler ,

    Can I already register and pay?

  • Mario Veneziani ,

    Dear Justus, thank you very much for getting in touch and for enquiring regarding the possibility of an early (very early indeed) registration. Unfortunately, at the moment, we are not ready to take your – and for that matter any – registration yet. We will be working on this in the next few weeks and we will let prospective participants know about this possibility as soon as we are ready! Thanks again for getting in touch. Let me take the opportunity to wish you and your significant ones a Merry Christmas and a Happy Festive Period from the LOC of the XV EAAE Congress. Best regards, Mario

  • Christi Ometu ,

    When will the registration link be available to register?

  • Mario Veneziani ,

    Dear Christi, thank you very much for getting in touch with us here on the website. We are working hard to finalise all the procedures and the contents relevant for the Registration Process. We are targeting the end of this week/early days of the next week. Thank you very much for enquiring and for bearing with us just a few more days. Should you require additional assistance on any other issue, please do not hesitate to get in touch with us. Thanks again for your continued interest in the XV EAAE Congress. We are looking forward to be meeting you in person in Parma at the event. Best regards, Mario Veneziani

  • Ronald Kabbiri ,

    Is it possible to get an invoice about the registration fee (like Igls forum does it) so that you send it to my university (Ghent university) and then they process the payment?

  • Mario Veneziani ,

    Hi Ronald, nice hearing from you. Thank you very much for getting in touch regarding this issue. Upon registering at the Congress with ConfTool, the system will allow you to choose whom/which institution the invoice should be addressed to. After you will have chosen all the events you will be attending at the Congress, a Pro-Forma Invoice will be produced, such that you can provide it to your institution to process the bank or credit card payment. A handful more days and we will be ready to receive your registration. I hope this answers your questions. Should it not, please do not hesitate to contact me. Looking forward to be meeting you in Parma, please accept our best regards, Mario

  • Michele Moretti ,

    Dears,
    do you have any idea when the registration will be possible?
    Thanks a lot in advance.
    Michele

  • Mario Veneziani ,

    Dear Michele, I trust you are doing well! Thank you very much for getting in touch with us on the website. Most importantly, thank you very much for bearing with us while we were finalising the Registration module in ConfTool. Please note that we have just opened the Registration phase. You can now access your ConfTool account (or create one at https://www.conftool.com/eaae2017/) and click on “Register as Participant” at the top of the homepage you will be presented. The following steps will allow you to select all the Pre-Congress, Congress and Social Activities of your interest to make up your “Congress Menu”. Do not forget to indicate whether you have any special dietary requirement, and to pay too 😉 I hope this helps and I am looking forward to be meeting you in Parma for the Congress. Should you require any additional assistance, please do not hesitate to get in touch with us. Best regards, Mario

  • Mario Veneziani ,

    Dear Christi, I trust you are doing very well indeed! Just an additional reply to your comment to give you an update on the fact that we have just opened the Registration phase for the XV EAAE Congress. By logging in to your ConfTool account, you will find the “Register as Participant” option, which will guide you through the procedure to select the activities you will be participating in at the Congress (and the related Social Events) and to indicate if you have any special dietary requirement, as well as pay 😉 Should you need any additional assistance, please do not hesitate to contact us. Looking forward to the opportunity to meet you at the Congress, please accept our, best regards. Mario. P.S. Thanks for bearing with us while we have been finalising the procedure

  • Mario Veneziani ,

    Hi Justus, a quick note to give you an update on the possibility of registering at the Congress in Parma. Quite some time after your kind message on the website, we have just been able to open the Registrations for the XV EAAE Congress. Please log in to your account and select the “Register as Participant” option, and go through all the pages and steps to complete your Registration. Please remember that you need to have a valid EAAE Membership to complete the registration as Congress Participant. Should you require any additional assistance, please do not hesitate to contact us. Looking forward to be meeting you at the Congress, please accept our, best regards. Mario Veneziani

  • Elizabeth Nolan ,

    I will register as a participant, but also want to register my husband as an accompanying person.
    Does he need to have his own ConfTool Pro account?
    Or can I add him to mine once I have registered?
    I will need to pay separately.
    Thank you in advance for your help
    Regards
    Elizabeth Nolan

  • Mario Veneziani ,

    Hi Elizabeth, nice hearing from you. Thanks a lot for your kind message regarding the Registration process! Thanks for taking your husband along with you on this trip and for your/his willingness to register him as an Accompanying Person. Because Accompanying Persons will be able to choose their own, specific activities and dietary requirements, we would kindly ask him to register a personal ConfTool Account. This does not prevent from others paying for his dues 😉 Looking forward to be meeting you and your husband in Parma for the Congress, please accept our, best regards. Mario Veneziani, on behalf of the Local Organising Committee

  • Please, can you send me proforma invoice
    Technology Centre of the Czech Academy of Sciences,
    Ve Struhach 1076/27, Praha 6, CZ-16000
    VAT registration CZ60456540
    Participant: Dr. Tomas Ratinger, (only the fee. EUR 400)
    Thank you in advance
    Tomas Ratinger

  • Maria de Fátima Oliveira ,

    Dear Coleagues

    For that my University cam pay the Congress Fees I need the follow information;
    Name of the organization
    The complete address
    The VAT number, and the IBAM

    They go to do the payment by Transfer, I already pay my membership of EAAE as the email in annex and I wait the number of ID to complete the registration in the system.

    I have urgency of the information above to complete the documentation year.

    Best regards
    Maria de Fátima Lorena

  • Mario Veneziani ,

    Dear Maria, I trust you are doing well. Thank you very much for your interest in the XV EAAE Congress and your kind message to us. Please note that you will be able to retrieve this information only after you will have completed the registration procedure in ConfTool. In fact, the amount due will be calculated according to the events you will be registering for (i.e., it mainly depends upon whether you will attend a ticketed or free Pre-Congress Symposium). Upon completing the registration in ConfTool, a Pro-Forma Invoice will be compiled and issued, which will allow you to instruct the payment with your University (via bank transfer). Please do retrieve your EAAE Membership ID and proceed with the registration. All the necessary data will be provided in the confirmation email(s). I hope this answers your question(s). Should it not, please do not hesitate to contact us again. Looking forward to be meeting you in Parma for the Congress, please accept our, best regards. Mario Veneziani, on behalf of the Local Organising Committee

  • Mario Veneziani ,

    Dear Thomas, I trust you are doing very well indeed! Thank you very much for your kind message to us. Please note that by registering with your valid EAAE Membership ID to the Congress in ConfTool, you will be able to specify the institution/person the invoice should be addressed to and also select any of the Pre-Congress events and activities you might want to attend while at the Congress in Parma (i.e., study tours and/or social events). Upon completing the registration in ConfTool, you will have a couple of payment options to choose from and then a Pro-Forma Invoice with all the relevant data will be emailed to you. Therefore, we encourage you to go through the registration procedure to choose your activities and obtain the Pro-Forma Invoice, with the desired description. Should that be still unsatisfactory, please do not hesitate to contact us again. Looking forward to be meeting you in person at the Congress in Parma, please do not hesitate to contact us again. Best regards, Mario, on behalf of the Local Organising Committee

  • Will Martin ,

    I’ve registered. How do I add my wife?

  • Mario Veneziani ,

    Dear Will, nice hearing from you! Thank you very much for your interest in the XV EAAE Congress expressed in your Registration to the event. To register your wife as an Accompanying Person, please have her open a personal account on ConfTool and proceed with the Registration with the “Accompanying Person” status. Upon paying the associated dues you will have the opportunity to pay for her (as a good husband would do! 😉 ). I hope this answers your query. Should it not, please do not hesitate to contact us again. Looking forward to be meeting both of you at the Congress, please accept our Best Regards and wishes of a good weekend. Mario, on behalf of the whole LOC

  • Good Afternoon,
    I have registered, but would like to make changes to my registration. Is it possible to do this?

    Thank you,
    Emily

  • Mario Veneziani ,

    Dear Emily, I trust you are doing well! Thank you very much for your interest in the XV EAAE Congress, its activities and for your kind query. Please note that I have just cancelled your previous registration to the Congress such that you can register once again to make the proper selections. I hope this answers your question. Should it not, please do not hesitate to contact us again. Looking forward to the opportunity of meeting you in person at the Congress, please accept our best regards. Mario, on behalf of the Local Organising Committee

  • Good afternoon,
    I want to register a group of 19 people to the Congress. I register every person?
    You can help me for the whole group?
    Thank you,
    Julieta

  • Mario Veneziani ,

    Good afternoon to you Julieta, thank you very much for getting in touch with us on the website with your kind question! Because we would like to offer a personalised experience to every participant at the Congress (e.g., correct badge names, food respecting the dietary preferences, enough seats on the busses to the Study Tour Venues), we would kindly ask you to register each of the 19 people at the Congress using ConfTool (https://www.conftool.com/eaae2017), such that we can also have all the relevant billing information…. We appreciate it will not be a very glamorous activity but we would really appreciate if it could be done in the aforementioned way. Looking forward to receiving all of them in Parma for the Congress, we remain available for any additional request for information you may have. Please accept our, best regards. Mario, on behalf of the Local Organising Committee

  • Dear Sirs
    each past EAAE congress there was an option to register on spot. On this site this option is not envisaged. Does it mean that those who will come without preliminary registration will not allowed to join the congress?

  • Mario Veneziani ,

    Dear Eugenia, I trust you are doing well! Thank you very much for your interest in participating in the XV EAAE Congress and for your kind query. Indeed, we will allow for registering at the Congress at the Registration desk at the Congress Venue. However, because to participate in the Congress attendees must be valid EAAE Members (such that a separate registration may be required) and because of the demanding logistical preparations we are enduring, we would rather prefer prospective participants register ahead of the event using ConfTool (https://www.conftool.com/eaae2017/), such that they will find their Congress materials ready for collection. Please note that Registrations at the Congress Venue will be handled using ConfTool, anyway. While we prefer you registered ahead of the event, please make your choice. Looking forward to be welcoming you at the Congress in Parma, please do not hesitate to contact us for any additional assistance. Best regards, Mario, on behalf of the XV EAAE Congress LOC

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